FamilySearch Indexing: US, Illinois County Marriages 1810 - 1934

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FamilySearch Record Search This article contains instructions for indexing a collection of records online for FamilySearch.
Help index these records: http://familysearch.org/indexing
Access and search completed indexes: Historical Record Collections

 

Project Progress

24% completed (estimate)

  


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General Information[edit | edit source]

Sample Images[edit | edit source]

Skill Level: Beginning[edit | edit source]

This project is recommended for new volunteers who are still becoming familiar with the indexing process and system.

Characteristics of This Project[edit | edit source]

  • Only birth records are to be indexed in this project.
  • Some of the birth records are amendments to the previous record. Index any information. Do not correct the information on the original certificate.
  • Marriage and death records may be mixed in with the birth records. If a death or marriage record is encountered, do not index it. Mark all death and marriage records as No Extractable Data Image in the Image Type field.
  • Certificates are generally one record per image.
  • Batches contain 20 images each.

Description of the Records[edit | edit source]

  • There are both birth certificates and amendments.
  • Most records were handwritten.
  • Records are on forms.
  • There are many different styles of records. Look carefully to locate the information for each field to be indexed.

Additional Information[edit | edit source]

Access Restrictions[edit | edit source]

The completed index will be freely accessible online to the general public when the collection is published. The digital images will be accessible to active FamilySearch account holders once an authentication system is put in place on Record Search. Until authentication is available, the images will not be accessible.

How to Help With This Project[edit | edit source]

  • If you have not already done so, you must register as an indexing volunteer to help with this project. To register, click here.
  • Once registered, sign in to the indexing application, click the Download Batch... button, and select this project name from the list.

Project-specific Indexing Instructions[edit | edit source]

Number of Images per batch[edit | edit source]

Batches have 20 images per batch.

Records per Image[edit | edit source]

The data entry area is set at 1 record per image. You may need to add additional entry lines to match the actual number of records on your image. To do this:

  1. On the menu bar, click Tools.
  2. Click Records per Image.
  3. Set the number of records to the actual number of records on the image
  4. Click OK.

To help identify the number of records on an image:

  1. Click the Image Navigation tab in the bottom right corner of the screen.
  2. Click and drag the dark gray box with your mouse to move around to all areas of the image.

Duplicate Images[edit | edit source]

  • At times, there may be duplicate images in a batch. Check carefully to make sure it is a second image of the same document.  When information that is on one document is repeated on another document, that does not make it a duplicate image. 
  • If there are duplicate images, index the image which is the easiest to read. It is acceptable to combine information from the duplicate record onto the one being indexed if it is easier to read on the duplicate.
  • Mark the other image as a duplicate by doing the following:
    1. On the Header Data tab, click in the Image Type field, and then click the down arrow at the right side of the field.
    2. Select Duplicate Image from the list.
    3. Click Yes on the warning message.
  • Finish indexing the rest of the image in the batch.

Blank and No Extractable Data Images[edit | edit source]

  • Do not index blank forms.
  • If an image or all forms on the image are blank, mark the entire image as Blank.
  • If an image contains only information that does not need to be indexed, mark it as No Extractable Data. To do this:
    1. On the Header Data tab, click in the Image Type field, and then click the down arrow at the right side of the field.
    2. Select Blank or No Extractable Data.
    3. Press Enter or Tab.
    4. Click Yes on the warning message.
  • Finish indexing the rest of the images in the batch.

Overlay images[edit | edit source]

  • Click here for an example of an image with an overlay.
  • Index all information that is visible on the image from both the overlay and page under it.


Project Updates[edit | edit source]

Current information, questions and answers about this project; updated as needed.


Common Mistakes Made in Indexing this Project:

  • Indexing only one certificate when there are two certificates on the image.
  • Assuming a gender from a given name or a surname from a parent when there was none recorded on the document. This happens frequently on the amendments.
  • Indexing information from one image into the fields of another image. For example, putting the names found on a correction or amendment image into the index for a birth certificate in which the child was unnamed.


Frequently Asked Questions:

Q.  I have an image which is a ‘Notice of Removal’. What should be done with it?

A.  Index any image which is a "Notice of Removal'.  Put the date in the date of birth fields and the county in the county field.

Discuss This Project[edit | edit source]

There are several ways to ask questions or discuss this project. Choose your favorite:

Note: You will need an LDS or FamilySearch account to add to these pages, which is the same as the user name and password used for indexing.